A cloud, or online, backup is a way to back up your data, which involves sending one copy of your data to an off-site server. Usually, a third-party provider hosts the server and will charge you a fee based on bandwidth, number of users or capacity. If you prefer daily back up options, the application will work in the background, collecting data that you have created, compressing it, encrypting it and transferring it to the servers each day. They usually do this at night, so it doesn’t take up a lot of your bandwidth.
It can give you the security you need to know that your data is safe, even if you have a computer crash or a natural disaster. However, it can be difficult to find these services, so you should learn what to do.
When you consider these services, you should ensure they will work on non-Windows machines and Windows systems. You may have multiple computers, all with different operating systems, so you need to make sure that everyone can use the same host. Many hosts will only offer their services to those with a Windows OS, so it’s important to check.
If you will be using one company for multiple users, you need to ensure they have an unlimited number of users and no limit on storage. That way, anyone can have their data saved. Other features to consider can include 24-hour phone support, drive support, web-based admin consoles and more. If you aren’t sure they have what you need, ask them.
There are many free cloud backup services available, and you may want to try one or two before making a decision to use online back-up options. They can give you a general idea of what you’ll get, but for the most part, you’ll get more with a fee-based company. It can also be hard to find free versions for businesses because they know companies will have higher storage needs.
After a certain point, everything is moved to an archive area. You’ll want to find out how long they keep your files active before moving them to archives and whether or not you can tell if there are different versions of the same file. It can be annoying when they don’t distinguish between various versions because you may have to click through multiple ones to get the most recent.